Presentation Guidelines


Oral presenters will have 15 minutes to present their papers, followed by 4 minutes for questions, and 1 minute for speaker change. The timing will be strict, and session chairs will be requested to stop speakers exceeding the 15-minute presentation slot. Presenters should introduce themselves to the session chairs during the break before the start of their oral session.

Speaker Instructions

  • Speakers are highly encouraged to use the computers provided by the conference for their oral presentations. Bring a copy of the presentation on a USB stick.
  • The conference will provide a laptop with Windows 8 with the latest versions of Powerpoint, and Adobe Acrobat. PowerPoint or Adobe PDF are the only accepted presentation formats. Please make sure that your presentation is made using an up-to-date version of PPT (Filename.pptx) or pdf.
  • It is recommended that multi-media sound or video files are embedded in the presentation file. If, for some reason, this is not possible they must be in the same folder with the presentation file.
  • The projectors support aspect ratio of 4:3 and 16:9.
  • Please arrive to your presentation room 20 minutes prior to the session start time to familiarize yourself with equipment and procedures. You must upload your presentation during the break before your session starts (and any video/audio demo tested).
  • The Session Chair will introduce your presentation as well as monitor the length of the presentation. 


Presentation requirements

  • The size of the poster boards (i.e. area inside the metal frame) is 4-feet high x 6-feet wide). Pins will be provided.
  • You will have access to the boards 30 minutes before the start of your poster session.
  • At least one of the authors must be present at your poster during the poster session.

Suggested poster format

  • Posters should be easily read at a distance of 1.5 meters.
  • A poster printed on one large sheet of paper is encouraged.
  • Include the title of the presentation, the authors’ names, and the institution(s) at the top centre of the poster.
  • Avoid paragraph format, provide information in distinct clear and short bullet points.
  • Poster numbers will be provided on site. Poster numbers will be placed above your poster; you do not need to leave room on your poster for your poster number.
  • Introduction and Summary/Conclusions sections are advised.
  • Double space lines of text are recommended.
  • Only text, graphs, photographs, and artwork may be placed on the poster board.